Investigation Pack (ACAS-aligned)

PURPOSE

Create an ACAS-aligned investigation starter pack: invite wording, neutral question plan, and evidence log structure for transport incidents and potential misconduct.

WHEN TO USE

• •“Draft an investigation invite letter for this incident and evidence list.”
• •“Create investigation questions for this driver interview, ACAS aligned.”
• •“Summarise these incident notes into a clean manager brief.” (when it feeds an investigation)

DO NOT USE WHEN…

• •Generic HR queries like “What is a fair disciplinary process?” with no case artefact needed.
• •You’re drafting outcomes/sanctions without an investigation stage.

INPUTS

• •REQUIRED:
  • •Incident summary (what/when/where), parties involved, and what’s alleged/being reviewed
  • •Evidence available so far (CCTV, telematics, tacho extracts, witness notes, PCN, photos)
  • •Proposed meeting date window and who will chair/note-take
• •OPTIONAL:
  • •Relevant internal policies (paste text), previous similar cases, union/companion info
• •EXAMPLES:
  • •“Allegation: falsified manual entry on [date]. Evidence: tacho report + supervisor note.”

OUTPUTS

• •investigation-invite.md (Word-ready)
• •question-plan.md
• •evidence-log.md (Excel-ready table)
• •Success criteria:
  • •Neutral tone, no assumptions of guilt
  • •Includes right-to-be-accompanied wording
  • •Clear evidence handling and logging

WORKFLOW

1. •Confirm this is an investigation (fact-finding), not a disciplinary hearing.
   • •IF unclear → STOP AND ASK THE USER what stage they are at.
2. •Draft invite using assets/invite-letter-template.docx-ready.md.
   • •Include: purpose, date/time, attendees, right-to-be-accompanied, evidence access, and contact route.
3. •Build a neutral question plan using assets/neutral-question-plan-template.md.
   • •Start broad → then specifics → then mitigation/context → then closing.
4. •Create an evidence log using assets/evidence-log-template.md.
   • •Include chain-of-custody fields if needed.
5. •Add ACAS alignment checks from references/acas-alignment-checklist.md.
6. •If asked to edit existing documents → ASK FIRST.

OUTPUT FORMAT

# evidence-log.md
| Ref | Evidence item | Source | Date/time captured | Who captured | Storage location | Integrity notes | Relevance | Shared with employee (Y/N, date) |
|-----|---------------|--------|-------------------|-------------|------------------|-----------------|----------|----------------------------------|

SAFETY & EDGE CASES

• •Don’t provide legal advice; keep to process and neutrality.
• •If the allegation is serious and outcomes could be dismissal, flag that HR/legal review may be required per internal governance (ask for your policy text).

EXAMPLES

• •Input: “Invite letter + questions for driver interview”
  • •Output: invite + question plan + evidence log template populated with known items