CPC/MPQC Training & Competence Tracking (UK)

PURPOSE

Maintain audit-ready training and competence evidence: a matrix, reminders plan, and a compliance report view.

WHEN TO USE

• •“Training and competence tracking: CPC/MPQC planning, reminders, certification evidence, compliance reporting.”
• •“Write a toolbox talk on driver hours and breaks for next week.” (when tied to competence evidence)
• •“Create a compliance training report for this month/quarter.”

DO NOT USE WHEN…

• •Generic learning content not tied to compliance evidence.
• •Requests for PowerPoints/company values decks.

INPUTS

• •REQUIRED:
  • •Driver list (name/ID), roles, depots
  • •Required training types (CPC modules, MPQC, internal toolbox talks)
• •OPTIONAL:
  • •Expiry dates, certificates, providers, past completion records
  • •Internal policy on frequency/mandatory modules (paste text)
• •EXAMPLES:
  • •“Need a monthly report and reminders for expiring MPQC.”

OUTPUTS

• •training-matrix.md (Excel-ready)
• •reminders-plan.md
• •compliance-training-report.md
• •Success criteria:
  • •Evidence-ready fields (who/what/when/proof)
  • •Clear upcoming expiries and owners

WORKFLOW

1. •Confirm required training set and the reporting period.
   • •IF missing → STOP AND ASK THE USER.
2. •Create/refresh training matrix using assets/training-matrix-template.md.
3. •Build reminders schedule using assets/reminder-plan-template.md.
4. •Draft compliance report using assets/compliance-report-template.md.
5. •Evidence standard:
   • •Reference references/competence-evidence-standard.md and map to your internal storage locations.
6. •If asked to update existing trackers → ASK FIRST.

OUTPUT FORMAT

# training-matrix.md
| Driver | Role | CPC due | CPC last completed | MPQC expiry | Last toolbox talk | Evidence link/location | Status (RAG) | Notes |
|--------|------|---------|-------------------|-------------|-------------------|------------------------|--------------|------|

SAFETY & EDGE CASES

• •Don’t invent certificate numbers or dates; mark unknowns clearly.
• •If training requirements vary by customer/site, create a “customer/site delta” section and ask for specifics.

EXAMPLES

• •Input: “Plan reminders for MPQC expiries”
  • •Output: matrix + reminders plan + monthly report draft