Meeting Notes

Summarize meetings and extract decisions, action items, and follow-ups from transcripts or notes.

When to Use

• •User has meeting notes or a transcript and wants a summary
• •User wants action items or follow-ups extracted
• •User asks "what did we decide?" or "what are the next steps?" from notes

Workflow

1. •Ingest: Transcript, bullet notes, or rough draft
2. •Summarize: 3–5 sentence overview of what was discussed and decided
3. •Extract decisions: What was agreed or decided (with owner if clear)
4. •Extract action items: Who does what by when (if stated or inferable)
5. •Format: Clean summary + decisions + action items + optional follow-up email

Output Format

# Meeting Summary: [Topic or title]
**Date**: [if known]  
**Attendees**: [if known]

## Summary
[3–5 sentences: what was discussed, main outcomes, tone of meeting]

## Decisions
- [Decision 1]. [Owner/context if known.]
- [Decision 2]

## Action Items
| Owner  | Action | Due              |
| ------ | ------ | ---------------- |
| [Name] | [What] | [When if stated] |
| ...    | ...    | ...              |

## Follow-up
- [Topic or question to revisit]
- [Blocked item or open question]

## Raw notes / transcript
[Optional: link or truncated copy if user wants it preserved]

What to Extract

Decisions: Explicit agreements, choices made, “we will do X.” Action items: Concrete tasks with owner; add “(owner TBD)” if unclear. Follow-up: Topics to revisit, open questions, blocked items. Risks or concerns: If someone raised a risk or objection, note it briefly.

Do not invent owners or due dates; use “?” or “TBD” when missing.

Tone and Style

• •Neutral and factual
• •Past tense for what happened (“The team agreed…”)
• •Present/future for actions (“Alice will send the doc by Friday”)
• •No editorializing; stick to what was said or clearly implied

Follow-up Email (optional)

If user wants a short follow-up email:

**Subject**: Follow-up: [Meeting topic]

Hi all,

Quick summary from [meeting]:
- [Key point 1]
- [Key point 2]

Action items:
- [Name]: [Action] by [date]
- [Name]: [Action]

[Open question or next meeting if any.]

Thanks,
[User]

Generate only if user asks for “follow-up email” or “send summary to attendees.”

Short vs Long Input

• •Short notes: Brief summary + bullets for decisions and actions.
• •Long transcript: Summary first, then decisions, then actions, then “Key quotes” or “Context” if useful. Do not repeat the whole transcript.

Anti-Patterns

• •❌ Making up owners or due dates not in the source
• •❌ Treating opinions as decisions
• •❌ Huge wall of prose; use bullets and tables
• •❌ Omitting clear action items or decisions