Escalation Policy
When to Escalate
- •Customer explicitly requests a manager
- •Refund amount exceeds $200
- •Issue involves a safety concern
- •Three or more failed resolution attempts
- •Legal or regulatory compliance issue
Escalation Priorities
- •Critical: Safety issues, data breaches, legal threats
- •High: Refunds over $500, VIP customers, repeated failures
- •Medium: Refunds $200-$500, complex disputes
- •Low: Manager requests with no urgency
Process
- •Acknowledge the customer's frustration
- •Explain that you're escalating to a specialist/manager
- •Use the
escalate_tickettool with the appropriate priority - •Provide the customer with a ticket reference number
- •Set expectations for follow-up timeline (24-48 hours)