Image Transcription for Sheep Records

Core Principles

1. •Accuracy Over Speed — One correct record is worth more than ten guessed ones
2. •Source Fidelity — Record exactly what the image shows, then normalize
3. •Honesty About Uncertainty — Use [UNCLEAR] for anything you can't confidently read

Pre-Transcription Checklist

• • Image is from data/processed/ directory (≤1800px)
• • Identify the type: spiral notebook note, handwritten card, sheep photo, ear tag close-up
• • Note the date if visible (phone notes show timestamps)

Image Types

Phone App Notes (PNG files, IMG_8616–8643)

• •Treatment records with FAMACHA scores
• •Measurement records (height, girth)
• •Pen assignment lists
• •Sick sheep records with dates
• •Health notes and vaccination records

Handwritten Notebook Pages (JPG files, IMG_8560–8615)

• •Detailed sheep check records
• •Close-up photos of individual sheep with ear tags
• •Breed identification notes
• •Lambing records

Transcription Format

For each sheep data point found, record:

• •Source image: IMG_####
• •Data type: treatment | measurement | pen_assignment | health_note | lambing | identification
• •Date: if visible in the image
• •Content: exact transcription of the text/data
• •Normalized: cleaned version for the database

Struck-Through Text

Text with strikethrough in the notebook generally means:

• •The animal is deceased or sold
• •The treatment was not given (e.g., "no treat" struck through)
• •The entry was corrected elsewhere

Always note strikethrough and interpret carefully.

MUST DO

• •Use data/processed/*.jpeg versions only
• •Note which image each data point comes from
• •Preserve original spellings in notes field
• •Mark uncertain readings as [UNCLEAR]

MUST NOT

• •Read original images (>2000px)
• •Guess unclear handwriting
• •Invent data not visible in the image
• •Discard information because it seems contradictory (record it and flag it)