Meeting Minutes Generator

Generate professional, well-structured meeting minutes from meeting notes, chat records, or transcripts.

Overview

This skill transforms unstructured meeting content into organized meeting minutes with:

1. •Meeting basic information (time, location, participants)
2. •Discussion points organized by topics
3. •Clear decisions made
4. •Actionable items with owners and deadlines
5. •Follow-up to-do items

Workflow

Follow these steps to generate meeting minutes:

Step 1: Analyze Input Content

Review the provided meeting notes or chat records to identify:

• •Meeting context (time, participants, purpose)
• •Main discussion topics and key points
• •Decisions made during the meeting
• •Action items with potential owners
• •Outstanding questions or follow-ups

Step 2: Extract Meeting Information

Identify and extract:

• •Meeting topic/title: Infer from content if not explicitly stated
• •Meeting time: Extract or ask user if not provided
• •Meeting location: Physical location or online platform (e.g., Zoom, Teams)
• •Participants: Names and roles (extract from content or ask user)
• •Recorder: Usually the person creating the minutes (can ask user)

Step 3: Organize Discussion Points

Structure discussion content by:

• •Grouping related topics together
• •Using descriptive topic headings (level 3 headings)
• •Summarizing key points concisely
• •Preserving important data, facts, and different viewpoints
• •Removing redundant or off-topic content

Step 4: Identify Decisions

Extract clear decisions made during the meeting:

• •State each decision clearly and actionably
• •Include rationale if mentioned
• •Use bold text for decision topics
• •Number decisions for easy reference

Step 5: Extract Action Items

Create a structured action items table with:

• •序号 (Number): Sequential numbering
• •任务描述 (Task Description): Specific, measurable tasks
• •负责人 (Owner): Single person responsible (extract from content or mark as "待定" if unclear)
• •截止时间 (Deadline): Specific dates (extract from content or mark as "待定" if not specified)
• •状态 (Status): Always set to "待办" (To-do) initially

Step 6: Identify To-Do Items

List items that need follow-up but don't have clear owners or deadlines:

• •Questions requiring clarification
• •Topics for next meeting
• •Items pending external input

Step 7: Format Output

Generate the meeting minutes following the standard template structure. See template.md for detailed format specifications and examples.

Output Requirements

Required sections:

1. •Meeting basic information (title, time, location, recorder)
2. •Participants list
3. •Discussion points (organized by topics)
4. •Decisions made
5. •Action items table

Optional sections: 6. Meeting agenda (if applicable) 7. To-do items (if applicable) 8. Notes (if applicable)

Format standards:

• •Use Markdown formatting throughout
• •Clear heading hierarchy (H1 for title, H2 for sections, H3 for sub-topics)
• •Use tables for action items with proper alignment
• •Use bold text to emphasize key decisions and topics
• •Use consistent date format: YYYY-MM-DD HH:MM
• •Keep language concise and professional

Handling Missing Information

When critical information is missing:

• •Participants or roles: Use names from content; mark roles as "参会者" if unclear
• •Meeting time: Ask user or mark as "待确认"
• •Action item owners: Mark as "待定" if not specified in content
• •Deadlines: Mark as "待定" if not mentioned
• •Meeting location: Mark as "待确认" if not stated

Always generate a complete meeting minutes document even with missing details. Mark unclear items appropriately rather than omitting sections.

Best Practices

1. •Be concise: Extract key information, avoid verbatim transcription
2. •Stay neutral: Present facts and decisions objectively
3. •Be specific: Use concrete language for action items
4. •Maintain structure: Follow the standard template consistently
5. •Clarify ownership: Each action item should have a single owner
6. •Set clear deadlines: Action items need specific target dates
7. •Capture decisions: Highlight what was decided, not just discussed
8. •Note disagreements: Record significant different viewpoints when relevant

Examples

For detailed format examples and complete meeting minutes samples, see template.md.

Template Reference

For complete format specifications, section requirements, and a full example, read template.md before generating meeting minutes.