Vault Operations - Core PCP Data Layer

Quick Start

Vault is PCP's core data layer. It handles:

•Capturing anything the user shares (text, observations, ideas)
•Searching across all captured content
•Task management (auto-created from captures or manual)
•Entity linking (people, projects, topics)
•Relationships (contact tracking, stale relationship detection)
•Project Health (activity monitoring, stalled project detection)

Script: vault_v2.py

Smart Capture

What Happens When the User Shares Something

When you receive content to remember, use smart_capture():

python

from vault_v2 import smart_capture

result = smart_capture("John mentioned the API needs rate limiting by Friday")
# Returns:
# {
#   'capture_id': 123,
#   'task_id': 456,          # Auto-created if deadline detected
#   'type': 'note',          # note|task|idea|decision|question
#   'entities': {...},       # Extracted people, projects, topics
#   'linked': {...}          # Linked to existing DB records
# }

Auto-Detection Features

The capture system automatically:

•Extracts entities: People, projects, topics mentioned
•Detects intent: Is this a note, task, idea, or decision?
•Parses dates: "tomorrow", "next Friday", "by EOD"
•Creates tasks: When deadlines or action items detected
•Links to existing records: Matches people/projects in DB
•Updates contact history: When people are mentioned

CLI Usage

bash

# Capture text
python vault_v2.py capture "Meeting with John - decided to use Redis for caching"

# Output shows what was detected
Captured as decision (ID: 123)
Created task (ID: 456)
People: John
Linked to projects: [1]

Search

Smart Search (Default)

Searches captures, people, projects, and files:

python

from vault_v2 import smart_search

results = smart_search("rate limiting")
# Returns list of matches from different sources

Unified Search (Cross-System)

Searches ALL PCP data sources with consistent format:

python

from vault_v2 import unified_search

# Search everything
results = unified_search("budget")

# Search specific sources only
results = unified_search("budget", sources=["knowledge", "tasks"])

Valid sources: captures, knowledge, emails, tasks

CLI Usage

bash

# Default search (captures, people, projects)
python vault_v2.py search "rate limiting"

# Search all sources (captures, knowledge, emails, tasks)
python vault_v2.py search "rate limiting" --all

# Search specific sources
python vault_v2.py search "budget" --sources knowledge,tasks

Task Management

Functions

python

from vault_v2 import get_tasks, complete_task

# Get pending tasks
pending = get_tasks(status="pending")

# Get tasks due within N days
urgent = get_tasks(due_within_days=3)

# Complete a task
complete_task(task_id=42)

CLI Usage

bash

# List pending tasks (default)
python vault_v2.py tasks

# List completed tasks
python vault_v2.py tasks done

# List all tasks
python vault_v2.py tasks all

Commitment Tracking

Commitments are things the user has committed to do or follow up on.

Commitment Types

Type	Examples
`follow_up`	"I'll follow up with John", "Let me get back to you"
`promise`	"I'll send the document", "I will review it by Friday"
`deadline`	"Due by EOD", "Deadline is January 15"

Relationship Intelligence

PCP tracks people the user interacts with, maintaining relationship history.

Automatic Tracking

When smart_capture() processes text:

•Entity extraction identifies people mentions
•People are auto-created if not found
•last_contacted and interaction_count updated automatically

python

result = smart_capture("Had coffee with John about the API project")
# -> John's last_contacted updated to now
# -> John's interaction_count incremented

People Functions

python

from vault_v2 import get_person, add_person, get_relationship_summary, get_stale_relationships

# Find person by name
person = get_person("John")

# Add new person
person_id = add_person("Jane Doe", relationship="colleague", context="From Acme Corp")

# Get full relationship summary
summary = get_relationship_summary(person_id)
# Includes: contact history, recent captures, shared projects

# Find people not contacted recently
stale = get_stale_relationships(days=14)

CLI Usage

bash

# Basic person info
python vault_v2.py person 1

# Full relationship summary
python vault_v2.py person 1 --summary

# Find stale relationships (not contacted in N days)
python vault_v2.py relationships --stale 14

Stale Relationship Detection

People are "stale" if:

•Contacted before, but too long ago: More than N days since last contact
•Never contacted despite mentions: Has mentions but no last_contacted

Results are sorted with most urgent first.

Project Health & Context

PCP tracks project health automatically.

Health Status Definitions

Status	Meaning
`healthy`	Active in last 14 days, no overdue tasks
`needs_attention`	No activity in 14-30 days
`stalled`	No activity in 30+ days
`has_overdue`	Active but has overdue tasks
`inactive`	Project status is not "active"

Functions

python

from vault_v2 import get_project, get_project_health, get_stalled_projects, restore_context, get_project_context

# Get project by name
project = get_project("PCP")

# Get health metrics
health = get_project_health(project_id)
# Includes: activity levels, task counts, staleness indicator

# Find stalled projects
stalled = get_stalled_projects(days=14)

# Restore full project context (for getting back up to speed)
context = restore_context(project_id)

# Get structured context data
ctx = get_project_context(project_id)
# Returns: project info, health, captures, decisions, tasks, people, knowledge

CLI Usage

bash

# Basic project info
python vault_v2.py project 1

# Full health metrics
python vault_v2.py project 1 --health

# Find stalled projects
python vault_v2.py projects --stalled 14

# Restore context (by ID or name)
python vault_v2.py context PCP
python vault_v2.py context 1
python vault_v2.py context PCP --json

Suggestion Approval

Pattern detection generates task suggestions. Use vault_v2.py to approve them:

python

from vault_v2 import approve_suggestion, dismiss_suggestion
from patterns import get_suggested_tasks

# Get pending suggestions
suggestions = get_suggested_tasks(status="pending")

# Approve and create task
result = approve_suggestion(suggestion_id=1, project_id=5)

# Dismiss (mark as not useful)
dismiss_suggestion(suggestion_id=2)

CLI Usage

bash

# List pending suggestions
python vault_v2.py suggestions

# Approve and create task
python vault_v2.py suggestions --approve 1

# Dismiss
python vault_v2.py suggestions --dismiss 2

Statistics

bash

# Get vault statistics
python vault_v2.py stats

# Output:
# Captures: 150 (5 today)
# Tasks: {'pending': 12, 'done': 45}
# Overdue: 2
# People: 25
# Projects: 4 active
# Files: 18

When To Use What

User Says...	Function/Command
"Remember this..."	`smart_capture(content)`
"What did X say about..."	`smart_search(query)`
"Find everything about..."	`unified_search(query)`
"What tasks are pending?"	`get_tasks(status="pending")`
"Mark that done"	`complete_task(task_id)`
"I'll follow up with John"	Create task with `store_task()`
"What's overdue?"	`get_tasks(status="pending", overdue=True)`
"Who is John?"	`get_person("John")` or `get_relationship_summary(id)`
"Who haven't I talked to?"	`get_stale_relationships(days=14)`
"How's project X doing?"	`get_project_health(id)`
"Get me up to speed on X"	`restore_context(id)`
"What projects need attention?"	`get_stalled_projects(days=14)`

Key Patterns

Capture vs Knowledge

•Capture (vault_v2.py): Transient observations, conversations, notes
•Knowledge (knowledge.py): Permanent facts, architecture decisions

Use smart_capture() for what the user shares in conversation. Use add_knowledge() for facts that should persist permanently.

Entity Detection

Captures automatically extract:

•People: Names mentioned (auto-created if new)
•Projects: Keywords matched to active projects
•Topics: Key themes for pattern detection
•Dates: Deadlines, reminders, time references

Contact Tracking

When a capture mentions a person, the system automatically:

•Updates last_contacted timestamp
•Increments interaction_count
•Sets first_contacted if first time

This enables stale relationship detection.

Database Tables

Table	Purpose
`captures_v2`	All captured content
`people`	People tracked
`projects`	Projects tracked
`tasks`	Action items
`suggested_tasks`	Pattern-generated suggestions

Related Skills

•/knowledge-base - Permanent facts and decisions
•/brief-generation - Briefs include stale relationships, stalled projects