Prepare Meeting Agenda Skill
Generate structured meeting agendas by gathering context from recent project activity.
When to Use
Activate when preparing for:
- •Sprint planning sessions
- •Retrospectives
- •Standups or syncs
- •Project check-ins
- •Any recurring team meeting
Workflow
- •Identify meeting type - Determine format and focus areas
- •Gather context - Search recent issues, PRs, and notes
- •Group by topic - Organize items logically
- •Assign owners - Note who should speak to each item
- •Estimate time - Allocate realistic durations
- •Output agenda - Format using template below
Meeting Types
Sprint Planning
- •Focus: upcoming work, priorities, capacity
- •Sources: backlog issues, milestone items
- •Include: estimates, assignments, dependencies
Retrospective
- •Focus: what worked, what didn't, improvements
- •Sources: completed issues, incident notes, team feedback
- •Include: wins to celebrate, problems to address
Standup/Sync
- •Focus: progress, blockers, today's priorities
- •Sources: in-progress issues, recent commits
- •Include: quick updates, blockers needing help
Agenda Template
markdown
## [Meeting Type] - [Date] **Attendees**: [list or "team"] **Duration**: [X minutes] ### Topics | Topic | Owner | Time | |-------|-------|------| | [Item] | [Name] | [5m] | ### Discussion Items - **[Topic 1]**: [brief context] - **[Topic 2]**: [brief context] ### Carryover from Last Meeting - [ ] [Incomplete action item] ### Notes [Space for meeting notes]
Best Practices
- •Keep agendas focused (5-7 items max)
- •Allocate buffer time (10-15% of meeting)
- •Put important items early
- •Include links to relevant issues/PRs
- •Send agenda ahead of meeting when possible